Date:  December 16, 2017  
 
Welcome to the Tennessee Immunization Information System (TennIIS)
 

About TennIIS

TennIIS is a statewide immunization information system (IIS) managed by the Tennessee Department of Health. TennIIS is a free, secure, and easy-to-use online registry of vaccinations received by Tennessee residents.

TennIIS can be utilized by healthcare providers, pharmacists, schools, and childcare administration to access and update vaccination records. Through TennIIS, authorized users can access the Immunization Certificate Validation Tool (ICVT) to print validated Official Immunization Certificates for children in Tennessee.

TennIIS can also be used to retrieve Patient Immunization Record Reports, Reminder/Recall Reports, Coverage Rate Reports, and Immunization Forecasting Reports.

For eligible professionals and hospitals, participation in Electronic Data Exchange with TennIIS is a valid public health reporting measure under the federal Centers for Medicare and Medicaid Services (CMS) electronic health record incentive programs. These programs include Meaningful Use (MU) and Merit Based Incentive Payment System (MIPS).

TennIIS also hosts the online Vaccine Ordering Management System (VOMS) for the federal Vaccines for Children (VFC) Program.

Please see the TennIIS Brochure or for more information about the Tennessee Immunization program, please click HERE.

New to TennIIS? Start Here to Register

If you are new to TennIIS, follow these steps to ensure that you are fully registered for all applicable TennIIS components.

1. To access TennIIS using the Web Portal follow these steps:

  • Select the "TennIIS Facility Registration and Adding New Users" tab on the TennIIS homepage.
  • If you are registering a new facility in TennIIS, follow the instructions under "New Facility Registration in TennIIS".
  • If your facility already has a TennIIS account and you need to register as a new user, follow the instructions under "New User Registration for Existing TennIIS Facility".

2. To register your facility to start the process of exchanging data between your Electronic Health Record (EHR) & TennIIS

  • Select the "Electronic Data Exchange and Meaningful Use/MIPS Registration" tab on the TennIIS homepage. Click on "Meaningful Use Registration" and follow the instructions provided.

This is a required step if you want to exchange immunization records electronically between TennIIS and your facility's EHR and to register intent to exchange data with the immunization registry for purposes of meeting the CMS Electronic Health Record (EHR) Incentive Program’s Immunization Registry Public Health Measure.

3. To Enroll in the Vaccines for Children (VFC) Program

  • Select the "VFC Enrollment and Program Information" tab on the TennIIS homepage. Follow the instructions under "VFC Enrollment".

4. Maintain contact with the Tennessee Immunization Program (TIP)

Throughout the registration process, be sure to check your e-mails regularly. If you cannot find the information you need on the TennIIS webpage or are having trouble registering, do not hesitate to contact TIP for clarification. Contact information can be found in the "Contact the Tennessee Immunization Program" tab on the TennIIS homepage.

TennIIS Facility Registration and Adding New Users

New Facility Registration in TennIIS

All wishing to submit or access immunization records from a facility via the Web Portal without an existing TennIIS account are required to complete the online TennIIS Facility Registration Application. Once the application has been processed, the designated Point of Contact (POC) will receive a confirmation email along with login information for the facility's TennIIS users.

To begin a new TennIIS Facility Registration Application, please click HERE.

New User Registration for Existing TennIIS Facility

If your facility is already registered in TennIIS, the designated Point of Contact (POC) is responsible for managing the facility's TennIIS users and distributing login information on to the staff. The POC also is responsible for communicating directly with the Tennessee Immunization Program (TIP) about all user and facility updates.

To add new TennIIS users or to inactivate existing users, the POC should contact the TennIIS Registration team at TennIIS.Registration@tn.gov. Please include the following information in your email request:

  • User's first and last name
  • User's e-mail address
  • The facility's full contact information:
    • Facility name
    • Facility phone number
    • Facility address
    • If applicable, the facility’s VFC PIN

All information in the TennIIS system is confidential. Authorized users are prompted to accept a confidentiality agreement when logging into TennIIS. Sharing of TennIIS usernames and/or passwords is a violation of that agreement and is strictly prohibited. Unauthorized access or improper use of the TennIIS system violates privacy provisions of the Health Insurance Portability and Accountability Act (HIPAA). TennIIS administration reserves the right to revoke access immediately if improper use is suspected; TennIIS administrators also will inactive users after a period of prolonged inactivity to safeguard system security.

Electronic Data Exchange and Meaningful Use/MIPS Registration

What is Electronic Data Exchange?

Any practice that administers vaccinations can exchange data electronically between its Electronic Health Record (EHR) system and TennIIS. Electronic data exchange is an efficient way to add or retrieve vaccination records in TennIIS, and can eliminate the need for entering data separately into both TennIIS and the EHR.

If you have any questions about electronic data exchange, contact TennIIS.MU@tn.gov.

Meaningful Use (MU), Merit Based Incentive Payment System (MIPS) and Public Health Reporting in Accordance with CMS Incentive Programs

To register your intent to exchange data electronically with TennIIS and to begin the onboarding process to exchange data electronically between your EHR and TennIIS, please register here first: Meaningful Use Registration

For more information about public health options to fulfill CMS Immunization Registry public health reporting requirements in Tennessee:

VFC Enrollment and Program Information

What is the VFC Program?

The Vaccines for Children (VFC) Program is a federal entitlement program that provides free, federally-funded recommended vaccines to eligible children younger than 19 years of age through a network of volunteer clinics enrolled in the VFC Program. Eligible children include those eligible for Medicaid (TennCare), American Indians/Alaskan Natives, the uninsured and those without vaccine benefits through their insurance plan. The administration of the federal VFC Program in Tennessee, including vaccine distribution, is overseen by the Tennessee Immunization Program (TIP). VFC vaccine ordering and inventory management is conducted through the specialized VOMS module in TennIIS. For more information on the VFC Program, please visit the following links:

VFC Enrollment and Annual Re-Enrollment

Once you have registered your facility and users in TennIIS and have received your confirmation email from TennIIS Registration, you may choose to enroll in the VFC Program. If you are interested in participating in the VFC Program and would like to request a Starter Kit, please contact the VFC Enrollment team at VFC.Enrollment@tn.gov.

VFC enrollment must be renewed annually in accordance to the VFC Phased Enrollment Schedule, which can be found in the TennIIS Document Center. The Document Center is located in the Navigation menu on the left side of the TennIIS screen, under the Main tab. It is only accessible when a registered user is logged into TennIIS.

VFC Communications

Important VFC Program communications, announcements, and memos are sent to all VFC contacts but can also be found in the TennIIS Document Center. The Document Center is located in the Navigation menu on the left side of the TennIIS screen, under the Main tab. It is only accessible when a registered user is logged into TennIIS.

Training and Education: FAQs, Training Guides/Videos/Webinars, and Workarounds

TennIIS Training

Document Center
TennIIS monthly newsletters along with VFC communications are posted in the TennIIS Document Center. The Document Center is located in the Navigation menu on the left side of the TennIIS screen, under the Main tab. It is only accessible when a registered user is logged into TennIIS.

FAQs

Quick Reference Guides (QRG)

Training Videos

Live TennIIS Training Webinars

Live training webinars are available for all types of TennIIS users and are customized according to your group or facility’s specific needs including medical offices, pharmacies, health departments, schools, and childcare centers. To request a live TennIIS Training webinar, please contact TennIIS.Training@tn.gov.

Electronic Data Exchange Guides

VFC Training

Document Center
Important VFC Program communications, announcements, and memos are sent to all VFC contacts but can also be found in the TennIIS Document Center. The Document Center is located in the Navigation menu on the left side of the TennIIS screen, under the Main tab. It is only accessible when a registered user is logged into TennIIS.

FAQs

Quick Reference Guides

Training Videos

Live VOMS Training Webinars

VFC providers may request a live VOMS training webinar by contacting the VOMS team at TennIIS.VOMS@tn.gov.

VFC Annual Training for Re-Enrollment

Primary and Back-Up Vaccine Coordinators must complete one of the following training methods within the current enrollment period to satisfy the VFC Program's annual training requirements:

  • Participate in a VFC Educational or Compliance Site Visit within the past 12 months.

  • In the current enrollment year, complete both of CDC "You Call the Shots” online training modules: Vaccine Storage and Handling (module 10) and Vaccines for Children (module 16). Go to https://www.cdc.gov/vaccines/ed/youcalltheshots.html to complete the two training modules and print your certificates.

Additional Educational Opportunities

  • CDC Immunization Education & Training

    CDC offers numerous training and continuing education opportunities for healthcare professionals.  For an overview of CDC Education and Training opportunities, visit https://www.cdc.gov/vaccines/ed/index.html to learn more.

    • Current Issues in Immunization NetConference (CIINC)

      The Immunization NetConferences are scheduled 4 to 5 times per year with specific topics designed to provide clinicians with the most up-to-date information on immunizations.  For upcoming and archived events, go to https://www.cdc.gov/vaccines/ed/ciinc/index.html.

    • Immunization Courses: Webcasts and Self-Study

      Below are several examples of the immunization webcasts available.  Visit the CDC Immunization Courses: Webcasts and Self-Study webpage at https://www.cdc.gov/vaccines/ed/courses.html for a list of additional courses.

      • General Best Practice Guidelines for Immunization
      • Immunizations: Vaccine Administration (module 18) e-Learn
      • Influenza (flu) Vaccination Recommendations 2017-2018

    •  “You Call the Shots” Online Training Modules

      CDC “You Call the Shots” modules are a series of web-based immunization training courses.  Although VFC Vaccine Coordinators are only required to complete Vaccine Storage and Handling (module 10) and Vaccines for Children (module 16), there are a number of other CE courses available as well.  Below are a few examples of the many training modules.  Go to https://www.cdc.gov/vaccines/ed/youcalltheshots.html to see the full list of modules in the series.

      • Understanding the Basics: General Recommendations on Immunization (module 1)
      • Influenza (module 5)

Immunization Requirements and Other Helpful Resources

Tennessee Immunization Requirements for Daycare and School

Vaccines required to attend daycare or school in Tennessee should be administered in accordance with the current schedule published by the Centers for Disease Control and Prevention (CDC) and endorsed by the American Academy of Pediatrics (AAP) and the American Academy of Family Physicians (AAFP). The links below provide details on the immunizations required to attend daycare, pre-school, school and college.

Immunization Requirements and Schedule

Tools for Ensuring Compliance with the Immunization Requirements

Tennessee Vaccination Coverage Rates and Reports

For more information, please visit the Tennessee Immunization Program (TIP) Webpage.

Other Helpful Resources

Contact us

TennIIS Help Desk    (844) 206-9927    TennIIS.Help@tn.gov

For general TennIIS assistance, contact the TennIIS Help Desk at (844) 206-9927 Monday through Friday, 7AM to 6PM CST or by e-mail at TennIIS.Help@tn.gov. The Help Desk will be closed on all TN State holidays.

Click below for contact details for the Tennessee Immunization Program: Tennessee Immunization Program Contact Information

Parents and General Public

New to Tennessee

If you are new to Tennessee and need your child’s vaccination information transferred to an Official Tennessee Immunization Certificate to enroll them in school, childcare, or for another purpose, bring your child’s immunization records to your Tennessee healthcare provider or any local Health Department in Tennessee for a validated Official Immunization Certificate.

Tennessee Immunization Record Requests

Are you looking for your immunization record? Individuals who have received vaccinations within the State of Tennessee may have immunization information in TennIIS. Any person may request a copy of his or her TennIIS immunization record from the Tennessee Immunization Program, their local health department, or a participating healthcare provider. Please visit Tennessee Immunization Record Request for more information.

 
 

Tennessee Immunization Program
Our Mission: To protect people of all ages in Tennessee from vaccine-preventable diseases.
Our Values: Credibility, Innovation, Accountability

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Tennessee Department of Health
TDH Mission: Protect, promote and improve the health and prosperity of people in Tennessee
TDH Vision: A recognized and trusted leader, partnering and engaging to accelerate Tennessee to one of the nation’s 10 healthiest states