Date:  September 22, 2017  
 
Welcome to the Tennessee Immunization Information System (TennIIS)
 

About TennIIS

TennIIS is a statewide immunization information system (IIS) managed by the Tennessee Department of Health. TennIIS is a free, secure, and easy-to-use online registry of vaccinations received by Tennessee residents.

TennIIS can be utilized by healthcare providers, pharmacists, schools, and childcare administration to access and update vaccination records. Through TennIIS, authorized users can access the Immunization Certificate Validation Tool (ICVT) to print validated Official Immunization Certificates for children in Tennessee.

TennIIS can also be used to retrieve Patient Immunization Record Reports, Reminder/Recall Reports, Coverage Rate Reports, and Immunization Forecasting Reports.

For eligible professionals and hospitals, participation in Electronic Data Exchange with TennIIS is a valid public health reporting measure under the federal Centers for Medicare and Medicaid Services (CMS) electronic health record incentive programs. These programs include Meaningful Use (MU) and Merit Based Incentive Payment System (MIPS).

TennIIS also hosts the online Vaccine Ordering Management System (VOMS) for the federal Vaccines for Children (VFC) Program.

Please see the TennIIS Brochure or for more information about the Tennessee Immunization program, please click HERE.

New to TennIIS? Start Here to Register

If you are new to TennIIS, follow these steps to ensure that you are fully registered for all applicable TennIIS components.

1. Register your facility and healthcare staff to use TennIIS.

This is a required step for all facility-based TennIIS accounts.

  • Select the "TennIIS Facility Registration and Adding New Users" tab on the TennIIS homepage.
  • If you are registering a new facility in TennIIS, follow the instructions under "New Facility Registration in TennIIS".
  • If your facility already has a TennIIS account and you need to register as a new user, follow the instructions under "New User Registration for Existing TennIIS Facility".

2. Additional Registration and Enrollment Options

a. Register your facility for CMS Meaningful Use/MIPS and Electronic Data Exchange

This is a required step if you want to exchange immunization records electronically between TennIIS and your facility electronic health record system (EHR) and to register for CMS Meaningful Use/MIPS.

  • Select the "Meaningful Use/MIPS and Electronic Data Exchange" tab on the TennIIS homepage. Click on "Meaningful Use Registration" and follow the instructions provided.

b. Enroll in the Vaccines for Children (VFC) Program

This is a required step if you want to enroll your facility in the federal VFC Program.

  • Select the "VFC Enrollment and Program Information" tab on the TennIIS homepage. Follow the instructions under "VFC Enrollment".

3. Maintain contact with the Tennessee Immunization Program (TIP)

Throughout the registration process, be sure to check your e-mails regularly. If you cannot find the information you need on the TennIIS webpage or are having trouble registering, do not hesitate to contact TIP for clarification. Contact information can be found in the "Contact the Tennessee Immunization Program" tab on the TennIIS homepage.

TennIIS Facility Registration and Adding New Users

New Facility Registration in TennIIS

All wishing to submit or access immunization records from a facility without an existing TennIIS account are required to complete the online TennIIS Facility Registration Application. Once the application has been processed, the designated Point of Contact (POC) will receive a confirmation email along with login information for the facility's TennIIS users.

To begin a new TennIIS Facility Registration Application, please click HERE.

New User Registration for Existing TennIIS Facility

If your facility is already registered in TennIIS, the designated Point of Contact (POC) is responsible for managing the facility’s TennIIS users and distributing login information on to the staff. The POC also is responsible for communicating directly with the Tennessee Immunization Program (TIP) about all user and facility updates.

To add new TennIIS users or to inactivate existing users, the POC should contact the TennIIS Registration team at TennIIS.Registration@tn.gov. Please include the following information in your email request:

  • User's first and last name
  • User's e-mail address
  • The facility's full contact information:
    • Facility name
    • Facility phone number
    • Facility address
    • If applicable, the facility’s VFC PIN

All information in the TennIIS system is confidential. Authorized users are prompted to accept a confidentiality agreement when logging into TennIIS. Sharing of TennIIS usernames and/or passwords is a violation of that agreement and is strictly prohibited. Unauthorized access or improper use of the TennIIS system violates privacy provisions of the Health Insurance Portability and Accountability Act (HIPAA). TennIIS administration reserves the right to revoke access immediately if improper use is suspected; TennIIS administrators also will inactive users after a period of prolonged inactivity to safeguard system security.

Meaningful Use/MIPS Registration and Electronic Data Exchange

What is Electronic Data Exchange?

Any practice that administers vaccinations can exchange data electronically between its Electronic Health Record (EHR) system and TennIIS. Electronic data exchange is an efficient way to add or retrieve vaccination records in TennIIS, and can eliminate the need for entering data separately into both TennIIS and the EHR.

If you have any questions about electronic data exchange, contact TennIIS.MU@tn.gov.

Meaningful Use (MU), Merit Based Incentive Payment System (MIPS) and Public Health Reporting in Accordance with CMS Incentive Programs

To register your intent to exchange data electronically with TennIIS click here: Meaningful Use Registration

For more information about public health options to fulfill CMS Immunization Registry public health reporting requirements in Tennessee:

VFC Enrollment and Program Information

What is the VFC Program?

The Vaccines for Children (VFC) Program is a federal entitlement program that provides free, federally-funded recommended vaccines to eligible children younger than 19 years of age through a network of volunteer clinics enrolled in the VFC Program. Eligible children include those eligible for Medicaid (TennCare), American Indians/Alaskan Natives, the uninsured and those without vaccine benefits through their insurance plan. The administration of the federal VFC Program in Tennessee, including vaccine distribution, is overseen by the Tennessee Immunization Program. VFC vaccine ordering and inventory management is conducted through a specialized module of TennIIS.

VFC Enrollment

Once you have registered your facility and users in TennIIS and have received your confirmation email, you may choose to enroll in the VFC Program. VFC enrollment must be renewed annually. If you are interested in enrolling in the VFC Program for the first time or would like to request a Starter Kit, please contact the VFC Enrollment team directly at VFC.Enrollment@tn.gov.

VFC Communications

VFC communications, announcements, and memo can be found in the TennIIS Document Center. The Document Center is located in the Navigation menu on the left side of the TennIIS screen, under the ?Main? tab. It is only accessible when a registered user is logged into TennIIS.

  • 2017 VFC Spring Review Registration
    The 2017 VFC Spring Review conference will be held in four cities on May 4th and 5th, 9th and 10th, and is free to VFC Providers and their staff.

    The conference has been approved by the American Academy of Family Physicians for Continuing Medical Education (CME) credits (4.75). Attendees will receive Certificates of Attendance for contact hours which can be applied for TN license renewal for medical assistants and nurses.

    Registration for the 2017 VFC Spring Review will open to VFC providers on February 13, 2017. Individuals may register to attend one of the conferences listed below:

    For questions, please contact the VFC Help Desk at VFC.Help@tn.gov or Howard Young at 615-532-6789.


  • 2017 Childhood Immunization Champion Awards
    TIP and the CDC are happy to announce the opening of the 2017 CDC Childhood Immunization Champion Award (CICA) nominations! The CICA is an annual award recognizing individuals who make a significant contribution toward improving public health through their work in childhood immunization.

    For more information about the CDC Childhood Immunization Champion Award, and to download a nomination packet, please visit:

    https://www.cdc.gov/vaccines/champions

    Nominations will be reviewed by the TIP selection committee. CDC will announce each state’s awardee during National Infant Immunization Week, April 22-29, 2017.

    Nomination packets are due to TIP by 3:30 PM on February 10, 2017. Submit your nominations to Catherine D. Haralson at Catherine.D.Haralson@tn.gov.

Training and Education: FAQs, Training Guides/Videos/Webinars, and Workarounds

TennIIS Training

Document Center
TennIIS monthly newsletters and VFC memos are posted in the TennIIS Document Center. The Document Center is located in the Navigation menu on the left side of the TennIIS screen, under the ‘Main’ tab. It is only accessible when a registered user is logged into TennIIS.

FAQs

Quick Reference Guides (QRG)

Training Videos

Live TennIIS Training Webinars

Live training webinars are available for all types of TennIIS users and are customized according to your group or facility’s specific needs, including medical offices, pharmacies, health departments, schools, and childcare centers. To request a live TennIIS Training webinar, please contact TennIIS.Training@tn.gov.

In-Person TennIIS Training

To request in-person TennIIS training, please complete the request form below and email it to TennIIS.Training@tn.gov.

Electronic Data Exchange Guides

VFC Training

Document Center
VFC memos are posted/archived in the TennIIS Document Center. The Document Center is located in the Navigation menu on the left side of the TennIIS screen, under the ‘Main’ tab. It is only accessible when a registered user is logged into TennIIS.

Quick Reference Guides

Training Videos

Live VOMS, VFC Enrollment Training Webinars and In-Person Trainings

VFC providers may request a live VOMS training webinar or in-person training by contacting the VOMS Training team at TennIIS.VOMS@tn.gov.

To participate in a scheduled VFC Enrollment Training webinar, please contact the VFC Enrollment team at VFC.Enrollment@tn.gov. The Enrollment webinar schedule is posted in the Document Center.

TennIIS Document Center

VFC memos are posted/archived in the TennIIS Document Center. The Document Center is located in the Navigation menu on the left side of the TennIIS screen, under the ‘Main’ tab. It is only accessible when a registered user is logged into TennIIS.

TennIIS and VFC – Known Issues and Workarounds

Additional Educational Opportunities

  • Spring 2017 Clinical Vaccinology Course
    Jointly planned by the National Foundation for Infectious Diseases (NFID) and Emory Vaccine Center, the 2.5 day 2017 Clinical Vaccinology Course focuses on new developments and issues related to the use of vaccines. Expert faculty provides the latest updates on immunization recommendations across the lifespan and in special populations, and present innovative and practical strategies for ensuring timely and appropriate immunization.

    The Clinical Vaccinology Course offers opportunity to network with physicians, nurses, nurse practitioners, pharmacists, and other healthcare professionals from around the world; and to develop effective communication and implementation strategies to increase immunization rates.

    The Spring 2017 Clinical Vaccinology Course will be held in Chicago, IL on March 10-12. Attendees earn up to 17.5 CME/CPE continuing education credits or CNE contact hours. Register at http://www.nfid.org/cvc.

Immunization Requirements and Other Helpful Resources

Tennessee Immunization Requirements for Daycare and School

Vaccines required to attend daycare or school in Tennessee should be administered in accordance with the current schedule published by the Centers for Disease Control and Prevention (CDC) and endorsed by the American Academy of Pediatrics (AAP) and the American Academy of Family Physicians (AAFP). The links below provide details on the immunizations required to attend daycare, pre-school, school and college.

Immunization Requirements and Schedule

Tools for Ensuring Compliance with the Immunization Requirements

Tennessee Vaccination Coverage Rates and Reports

For more information, please visit the Tennessee Immunization Program Webpage.

Other Helpful Resources

Contact us

TennIIS Help Desk    (844) 206-9927    TennIIS.Help@tn.gov

For general TennIIS assistance, contact the TennIIS Help Desk at (844) 206-9927 Monday through Friday, 7AM to 6PM CST or by e-mail at TennIIS.Help@tn.gov. The Help Desk will be closed on all TN State holidays.

Click below for contact details for the Tennessee Immunization Program: Tennessee Immunization Program Contact Information

Parents and General Public

New to Tennessee

If you are new to Tennessee and need your child’s vaccination information transferred to an Official Tennessee Immunization Certificate to enroll them in school, childcare, or for another purpose, bring your child’s immunization records to your Tennessee healthcare provider or any local Health Department in Tennessee for a validated Official Immunization Certificate.

Tennessee Immunization Record Requests

Are you looking for your immunization record? Individuals who have received vaccinations within the State of Tennessee may have immunization information in TennIIS. Any person may request a copy of his or her TennIIS immunization record from the Tennessee Immunization Program, their local health department, or a participating healthcare provider. Please visit Tennessee Immunization Record Request for more information.

 
 

Tennessee Immunization Program
Our Mission: To protect people of all ages in Tennessee from vaccine-preventable diseases.
Our Values: Credibility, Innovation, Accountability

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Tennessee Department of Health
TDH Mission: Protect, promote and improve the health and prosperity of people in Tennessee
TDH Vision: A recognized and trusted leader, partnering and engaging to accelerate Tennessee to one of the nation’s 10 healthiest states