TennIIS is a statewide immunization information system (IIS) managed by the Tennessee Department of Health. TennIIS is a free, secure, and easy-to-use online registry of vaccinations received by Tennessee residents.

TennIIS can be utilized by healthcare providers, pharmacists, schools, and childcare administration to access and update vaccination records. Through TennIIS, authorized users can access the Immunization Certificate Validation Tool (ICVT) to print validated Official Immunization Certificates for children in Tennessee.

TennIIS can also be used to retrieve Patient Immunization Record Reports, Reminder/Recall Reports, Coverage Rate Reports, and Immunization Forecasting Reports.

For eligible professionals and hospitals, participation in Electronic Data Exchange with TennIIS is a valid public health reporting measure under the federal Centers for Medicare and Medicaid Services (CMS) electronic health record incentive programs. These programs include Meaningful Use (MU) and Merit Based Incentive Payment System (MIPS).

TennIIS also hosts the online Vaccine Ordering Management System (VOMS) for the federal Vaccines for Children (VFC) Program.

Please see the TennIIS Brochure or for more information about the Vaccine-Preventable Diseases and Immunization Program (VPDIP), please click HERE.

If you are new to TennIIS, follow these steps to ensure that you are fully registered for all applicable TennIIS components.

1. To access TennIIS using the Web Portal follow these steps:

• Select the "TennIIS Facility Registration and Adding New Users" tab on the TennIIS homepage below.

2. To register your facility to start the process of exchanging data between your Electronic Health Record (EHR) & TennIIS

• Select the "Electronic Data Exchange and Promoting Interoperability" tab on the TennIIS homepage below.

This is a required step if you want to exchange immunization records electronically between TennIIS and your facility's EHR system.

3. To Enroll in the Vaccines for Children (VFC) Program

• Select the "VFC Enrollment and Program Information" tab on the TennIIS homepage. Follow the instructions under "VFC Enrollment".

4. Maintain contact with the Vaccine-Preventable Diseases and Immunization Program (VPDIP)

Throughout the registration process, be sure to check your e-mails regularly. If you cannot find the information you need on the TennIIS webpage or are having trouble registering, do not hesitate to contact VPDIP for clarification. The TennIIS Document Center (Main Menu Section) houses a copy of the TennIIS Help Desk and Support Structure document. Please also visit the TDH VPDIP website for a Program Directory.

TennIIS Registration

All TennIIS accounts are required to complete the online Redcap Facility Registration Application here. Once the application has been processed, the designated Point of Contact (POC) will receive a confirmation email along with login information for the facility's TennIIS users.

Use the Redcap Facility Application link above, if you wish to do one of the following tasks:

• Start a new organization/facility enrollment application
• Add a new facility to an existing organization
• Add, reset, or deactivate users in an existing organization/facility
• Update organization/facility Point of Contact (POC)
• Update organization/facility address
• Your facility name has changed
• Your active organization has acquired a new facility

Please feel free to email TennIIS.Registration@tn.gov if you have any questions.

All information in the TennIIS system is confidential. Authorized users are prompted to accept a confidentiality agreement when logging into TennIIS. Sharing of TennIIS usernames and/or passwords is a violation of that agreement and is strictly prohibited. Unauthorized access or improper use of the TennIIS system violates privacy provisions of the Health Insurance Portability and Accountability Act (HIPAA). TennIIS administration reserves the right to revoke access immediately if improper use is suspected; TennIIS administrators also will inactive users after a period of prolonged inactivity to safeguard system security.

What is Electronic Data Exchange?

Any practice that administers vaccinations can exchange data electronically between its Electronic Health Record (EHR) system and TennIIS. Electronic data exchange is an efficient way to add or retrieve vaccination records in TennIIS, and can eliminate the need for entering data separately into both TennIIS and the EHR.

For questions about your EHR connection to TennIIS, onboarding as an electronic Trading Partner, or general questions about Interoperability, please contact TennIIS.MU@tn.gov.

• 2.5.1 VXU/ACK Technical Specifications

• 2.5.1 QBP/RSP Technical Specifications

• TennIIS Onboarding Roles & Responsibilities

• OBX Segment Value Set

Promoting Interoperability, Merit Based Incentive Payment System (MIPS) and Public Health Reporting in Accordance with CMS Incentive Programs

To register your intent to exchange data electronically with TennIIS and to begin the onboarding process to exchange data electronically between your EHR and TennIIS, please register here first: Meaningful Use Registration. You must also reach out to the TennIIS Interoperability Team at TennIIS.MU@tn.gov to officially begin an Electronic Trading Partner Onboarding Survey with our team. The onboarding process can take several weeks to complete as testing and approval are required before moving to TennIIS Production.

For more information about public health options to fulfill CMS Immunization Registry public health reporting requirements in Tennessee:

• CMS Electronic Health Records (EHR) Incentive Programs

What is the VFC Program?

The Vaccines for Children (VFC) Program is a federal entitlement program that provides free, federally-funded recommended vaccines to eligible children younger than 19 years of age through a network of volunteer clinics enrolled in the VFC Program. Eligible children include those eligible for Medicaid (TennCare), American Indians/Alaskan Natives, the uninsured, and the underinsured. The administration of the federal VFC Program in Tennessee, including vaccine distribution, is overseen by the Vaccine-Preventable Diseases and Immunization Program (VPDIP). VFC vaccine ordering and inventory management is conducted through the specialized VOMS module in TennIIS. For more information on the VFC Program, please visit the following links:

• CDC Vaccines for Children Program (VFC)
• Vaccine-Preventable Diseases and Immunization Program (VPDIP)
• VFC Program Information
• VFC Provider Guidance and Toolkits

VFC Enrollment and Annual Re-Enrollment

Once you have registered your facility and users in TennIIS and have received your confirmation email from TennIIS Registration, you may choose to enroll in the VFC Program. If you are interested in participating in the VFC Program, please complete this Interest Form.

VFC enrollment must be renewed annually in accordance to the VFC Phased Enrollment Schedule, which can be found in the TennIIS Document Center. The Document Center is located in the Navigation menu on the left side of the TennIIS screen, under the Main tab. It is only accessible when a registered user is logged into TennIIS. VFC Providers must complete annual re-enrollment within 60 days prior to the expiration date of their current TennIIS Provider Agreement. If annual re-enrollment is not completed within this timeframe, your facility will be placed on suspension and will not be able to order vaccines. *Please refer to the Re-enrollment reminder email that you should have received from VFC.Enrollment@tn.gov.

VFC Communications

Important VFC Program communications, announcements, and memos are sent to all VFC contacts in our listserv software, EMMA. If you are not receiving these communications, please reach out to the VFC.Help@tn.gov email account to be added to our distribution list. All communications are located in the TennIIS Document Center. In addition, every Tuesday at 12 p.m. Central Time, the VPDIP VFC Program will host a webinar that is tailored to support your facility in the VFC Program.

TennIIS Training

Document Center
TennIIS monthly newsletters along with VFC communications are posted in the TennIIS Document Center. The Document Center is located in the Navigation menu on the left side of the TennIIS screen, under the Main tab. It is only accessible when a registered user is logged into TennIIS.

FAQs

• TennIIS FAQs

Quick Reference Guides (QRG)

• Medical Office user
• Health Department user
• Pharmacy user
• School/Childcare facility user
• Management of Patient Ownership and Active/Inactive Status

Live TennIIS Training Webinars

Live training webinars are available for all types of TennIIS users and are customized according to your group or facility's specific needs including medical offices, pharmacies, health departments, schools, and childcare centers. To request a live TennIIS Training webinar, please contact TennIIS.Training@tn.gov.

Electronic Data Exchange Guides

• Troubleshoot Guide for Transfer of Information from Electronic Health Record to TennIIS

VFC Training

Live VOMS Training Webinars

The VOMS team hosts open office hours sessions to answer questions providers ask live, in real-time. VFC providers may also request a live training with VOMS staff individually. Email TennIIS.VOMS@tn.gov for more information!.

VFC Annual Training for Re-Enrollment

In the current enrollment year, complete the following CDC "You Call the Shots" online training modules:

• Vaccine Storage and Handling (Module 10)

• Vaccines for Children (Module 16)

Go to You Call The Shots | Vaccine Trainings | CDC to complete the training modules and print your certificates.

*Please note: TN does not accept VFC Refresher Test or Storage and Handling Refresher Test for annual training requirement. Audit-only versions of training certificates are not accepted.

Additional Educational Opportunities

• CDC Immunization Education & Training

  CDC offers numerous training and continuing education opportunities for healthcare professionals.  For an overview of CDC Education and Training opportunities, visit Immunization Education & Training | Vaccine Trainings | CDC to learn more.

Tennessee Immunization Requirements for Daycare and School

Vaccines required to attend daycare or school in Tennessee should be administered in accordance with the current schedule published by the Centers for Disease Control and Prevention (CDC) and endorsed by the American Academy of Pediatrics (AAP) and the American Academy of Family Physicians (AAFP). The links below provide details on the immunizations required to attend daycare, pre-school, school and college.

Immunization Requirements and Schedule

• TN Immunization Requirement Summary Table
• Childcare 12th Grade Immunization Requirements
• College Immunization Requirements
• Tennessee Department of Health Rules for Immunization (Chapter 1200-14-1-.29)
• CDC Recommended Immunization Schedule

Tools for Ensuring Compliance with the Immunization Requirements

• TDH Immunization Requirement Summary and Instructions for Creating Immunization Certificates
• TN Immunization Certificate Sample
• Immunization Certificate Validation Tool (ICVT)

Tennessee Vaccination Coverage Rates and Reports

• Immunization Status Survey of 24-Month-Old Children in Tennessee

For more information, please visit the Vaccine-Preventable Diseases and Immunization Program (VPDIP) Webpage.

Other Helpful Resources

• Vaccine-Preventable Diseases and Immunization Program (VPDIP)
• Advisory Committee on Immunization Practices (ACIP)
• CDC Vaccines & Immunizations
• Vaccines for Children Program (VFC)
• Vaccine Information Statements (VISs)
• Vaccine Safety
• Influenza (Flu)
• Seasonal Influenza (Flu) - Information for Health Professionals
• Seasonal Influenza (Flu) Resource Center - Free Communication, Education, and Prevention Materials
• Vaccine Adverse Event Reporting System (VAERS)
• Immunize.org
• American Immunization Registry Association (AIRA)
• American Academy of Pediatrics (AAP)
• American Academy of Family Physicians (AAFP)

TennIIS Help Desk    (800) 342-1813    TennIIS.Help@tn.gov

For general TennIIS assistance, contact the TennIIS Help Desk at (800) 342-1813 Monday through Friday, 7AM to 4:30PM CST or by e-mail at TennIIS.Help@tn.gov. The Help Desk will be closed on all TN State holidays.

For a more detailed VPDIP Directory, please visit the Tennessee Vaccine-Preventable Diseases and Immunization Program (VPDIP) website.

New to Tennessee

If you are new to Tennessee and need your child's vaccination information transferred to an Official Tennessee Immunization Certificate to enroll them in school, childcare, or for another purpose, bring your child's immunization records to your Tennessee healthcare provider or any local Health Department in Tennessee for a validated Official Immunization Certificate.

Tennessee Immunization Record Requests

Are you looking for your immunization record? Individuals who have received vaccinations within the State of Tennessee may have immunization information in TennIIS. Any person may request a copy of his or her TennIIS immunization record from the Vaccine-Preventable Diseases and Immunization Program, their local health department, or a participating healthcare provider. Please visit Tennessee Immunization Record Request for more information.