TennIIS is a statewide immunization information system (IIS) managed by the Tennessee Department of Health. TennIIS is a free, secure, and easy-to-use online registry of vaccinations received by Tennessee residents.

TennIIS can be utilized by healthcare providers, pharmacists, schools, and childcare administration to access and update vaccination records. Through TennIIS, authorized users can access the Immunization Certificate Validation Tool (ICVT) to print validated Official Immunization Certificates for children in Tennessee.

TennIIS can also be used to retrieve Patient Immunization Record Reports, Reminder/Recall Reports, Coverage Rate Reports, and Immunization Forecasting Reports.

For eligible professionals and hospitals, participation in Electronic Data Exchange with TennIIS is a valid public health reporting measure under the federal Centers for Medicare and Medicaid Services (CMS) electronic health record incentive programs. These programs include Meaningful Use (MU) and Merit Based Incentive Payment System (MIPS).

TennIIS also hosts the online Vaccine Ordering Management System (VOMS) for the federal Vaccines for Children (VFC) Program.

Please see the TennIIS Brochure or for more information about the Vaccine-Preventable Diseases and Immunization Program (VPDIP), please click HERE.

If you are new to TennIIS, follow these steps to ensure that you are fully registered for all applicable TennIIS components.

1. To access TennIIS using the Web Portal follow these steps:

• Select the "TennIIS Facility Registration and Adding New Users" tab on the TennIIS homepage.
• If you are registering a new facility in TennIIS, follow the instructions under "New Facility Registration in TennIIS".
• If your facility already has a TennIIS account and you need to register as a new user, follow the instructions under "New User Registration for Existing TennIIS Facility".

2. To register your facility to start the process of exchanging data between your Electronic Health Record (EHR) & TennIIS

• Select the "Electronic Data Exchange and Meaningful Use/MIPS Registration" tab on the TennIIS homepage. Click on "Meaningful Use Registration" and follow the instructions provided.

This is a required step if you want to exchange immunization records electronically between TennIIS and your facility's EHR and to register intent to exchange data with the immunization registry for purposes of meeting the CMS Electronic Health Record (EHR) Incentive Program’s Immunization Registry Public Health Measure.

3. To Enroll in the Vaccines for Children (VFC) Program

• Select the "VFC Enrollment and Program Information" tab on the TennIIS homepage. Follow the instructions under "VFC Enrollment".

4. Maintain contact with the Vaccine-Preventable Diseases and Immunization Program (VPDIP)

Throughout the registration process, be sure to check your e-mails regularly. If you cannot find the information you need on the TennIIS webpage or are having trouble registering, do not hesitate to contact VPDIP for clarification.

TennIIS Registration

All TennIIS accounts are required to complete the online Redcap Facility Registration Application here. Once the application has been processed, the designated Point of Contact (POC) will receive a confirmation email along with login information for the facility's TennIIS users.

Use the Redcap Facility Application link above, if you wish to do one of the following tasks:

• Start a new organization/facility enrollment application
• Add a new facility to an existing organization
• Add, reset, or deactivate users in an existing organization/facility
• Update organization/facility Point of Contact (POC)
• Update organization/facility address
• Your facility name has changed
• Your active organization has acquired a new facility

Please feel free to email TennIIS.Registration@tn.gov if you have any questions.

All information in the TennIIS system is confidential. Authorized users are prompted to accept a confidentiality agreement when logging into TennIIS. Sharing of TennIIS usernames and/or passwords is a violation of that agreement and is strictly prohibited. Unauthorized access or improper use of the TennIIS system violates privacy provisions of the Health Insurance Portability and Accountability Act (HIPAA). TennIIS administration reserves the right to revoke access immediately if improper use is suspected; TennIIS administrators also will inactive users after a period of prolonged inactivity to safeguard system security.

What is Electronic Data Exchange?

Any practice that administers vaccinations can exchange data electronically between its Electronic Health Record (EHR) system and TennIIS. Electronic data exchange is an efficient way to add or retrieve vaccination records in TennIIS, and can eliminate the need for entering data separately into both TennIIS and the EHR.

If you have any questions about electronic data exchange, contact TennIIS.MU@tn.gov.

• 2.5.1 VXU/ACK Technical Specifications

• 2.5.1 QBP/RSP Technical Specifications

• EHR Vendor Qualifications

• Roadmap to TennIIS Production

Meaningful Use (MU), Merit Based Incentive Payment System (MIPS) and Public Health Reporting in Accordance with CMS Incentive Programs

To register your intent to exchange data electronically with TennIIS and to begin the onboarding process to exchange data electronically between your EHR and TennIIS, please register here first: Meaningful Use Registration

For more information about public health options to fulfill CMS Immunization Registry public health reporting requirements in Tennessee:

• CMS Electronic Health Records (EHR) Incentive Programs

What is the VFC Program?

The Vaccines for Children (VFC) Program is a federal entitlement program that provides free, federally-funded recommended vaccines to eligible children younger than 19 years of age through a network of volunteer clinics enrolled in the VFC Program. Eligible children include those eligible for Medicaid (TennCare), American Indians/Alaskan Natives, the uninsured and those without vaccine benefits through their insurance plan. The administration of the federal VFC Program in Tennessee, including vaccine distribution, is overseen by the Vaccine-Preventable Diseases and Immunization Program (VPDIP). VFC vaccine ordering and inventory management is conducted through the specialized VOMS module in TennIIS. For more information on the VFC Program, please visit the following links:

• CDC Vaccines for Children Program (VFC)
• Vaccine-Preventable Diseases and Immunization Program (VPDIP)
• VFC Program Information
• VFC Provider Guidance and Toolkits

VFC Enrollment and Annual Re-Enrollment

Once you have registered your facility and users in TennIIS and have received your confirmation email from TennIIS Registration, you may choose to enroll in the VFC Program. If you are interested in participating in the VFC Program and would like to request a Starter Kit, please contact the VFC Enrollment team at VFC.Enrollment@tn.gov.

VFC enrollment must be renewed annually in accordance to the VFC Phased Enrollment Schedule, which can be found in the TennIIS Document Center. The Document Center is located in the Navigation menu on the left side of the TennIIS screen, under the Main tab. It is only accessible when a registered user is logged into TennIIS.

VFC Communications

Important VFC Program communications, announcements, and memos are sent to all VFC contacts but can also be found in the TennIIS Document Center. The Document Center is located in the Navigation menu on the left side of the TennIIS screen, under the Main tab. It is only accessible when a registered user is logged into TennIIS.

VPDIP Immunization Expo

The Tennessee Department of Health Vaccine Preventable Diseases and Immunization Program (VPDIP) will be hosting an Immunization Provider Expo in each of Tennessee's grand divisions (East, Middle, West). These annual full-day gatherings are designed to bring our vaccine providers together to foster networking, enhance their knowledge, and collaboratively address challenges. This event serves as a replacement for the VFC Annual Reviews held prior to 2020.

The upcoming VPDIP Immunization Provider Expo dates are as follows:

• Memphis on March 6, 2024
• Knoxville on March 20, 2024
• Nashville on March 27, 2024 (Hybrid option)

To register for the Immunization Provider Expo click here. Check out VPDIP Immunization Provider Expo (tn.gov) for FAQ's and more details about the Expo.

TennIIS Training

Document Center
TennIIS monthly newsletters along with VFC communications are posted in the TennIIS Document Center. The Document Center is located in the Navigation menu on the left side of the TennIIS screen, under the Main tab. It is only accessible when a registered user is logged into TennIIS.

FAQs

• TennIIS FAQs

Quick Reference Guides (QRG)

• Medical Office user
• Health Department user
• Pharmacy user
• School/Childcare facility user
• Management of Patient Ownership and Active/Inactive Status

Training Videos

• Manual Entry into TennIIS (updating patient records via the TennIIS website)
• View Only Users

Live TennIIS Training Webinars

Live training webinars are available for all types of TennIIS users and are customized according to your group or facility’s specific needs including medical offices, pharmacies, health departments, schools, and childcare centers. To request a live TennIIS Training webinar, please contact TennIIS.Training@tn.gov.

Electronic Data Exchange Guides

• Troubleshoot Guide for Transfer of Information from Electronic Health Record to TennIIS

VFC Training

Live VOMS Training Webinars

VFC providers may request a live VOMS training webinar by contacting the VOMS team at TennIIS.VOMS@tn.gov.

VFC Annual Training for Re-Enrollment

In the current enrollment year, complete the following CDC "You Call the Shots" online training modules:

• Vaccine Storage and Handling (Module 10)

• Vaccines for Children (Module 16)

• What Healthcare Professionals Need to Know COVID-19 Vaccine Training

Go to https://www.cdc.gov/vaccines/ed/youcalltheshots.html to complete the three training modules and print your certificates.

Additional Educational Opportunities

• CDC Immunization Education & Training

  CDC offers numerous training and continuing education opportunities for healthcare professionals.  For an overview of CDC Education and Training opportunities, visit https://www.cdc.gov/vaccines/ed/index.html to learn more.

• Pink Book Webinar Series

  CDC explores the Epidemiology and Prevention of Vaccine-Preventable Diseases, also known as "The Pink Book," in a series of one-hour webinars. Continuing education is offered for each webinar. To view the webinar schedule and register, go to https://www.cdc.gov/vaccines/ed/webinar-epv/index.html

• Immunization Courses: Webcasts and Self-Study

  Visit the CDC Immunization Courses: Webcasts and Self-Study webpage at https://www.cdc.gov/vaccines/ed/courses.html for a list of courses.

•  “You Call the Shots” Online Training Modules

  CDC “You Call the Shots” modules are a series of web-based immunization training courses.  Although VFC Vaccine Coordinators are only required to complete Vaccine Storage and Handling (module 10) and Vaccines for Children (module 16), there are a number of other CE courses available as well.  Below are a few examples of the many training modules.  Go to https://www.cdc.gov/vaccines/ed/youcalltheshots.html to see the full list of modules in the series.

• Understanding the Basics: General Recommendations on Immunization (module 1)
• Influenza (module 5)

Tennessee Immunization Requirements for Daycare and School

Vaccines required to attend daycare or school in Tennessee should be administered in accordance with the current schedule published by the Centers for Disease Control and Prevention (CDC) and endorsed by the American Academy of Pediatrics (AAP) and the American Academy of Family Physicians (AAFP). The links below provide details on the immunizations required to attend daycare, pre-school, school and college.

Immunization Requirements and Schedule

• TN Immunization Requirement Summary Table
• Childcare – 12th Grade Immunization Requirements
• College Immunization Requirements
• Tennessee Department of Health Rules for Immunization (Chapter 1200-14-1-.29)
• CDC Recommended Immunization Schedule

Tools for Ensuring Compliance with the Immunization Requirements

• TDH Immunization Requirement Summary and Instructions for Creating Immunization Certificates
• TN Immunization Certificate Sample
• Immunization Certificate Validation Tool (ICVT)

Tennessee Vaccination Coverage Rates and Reports

• Immunization Status Survey of 24-Month-Old Children in Tennessee

For more information, please visit the Vaccine-Preventable Diseases and Immunization Program (VPDIP) Webpage.

Other Helpful Resources

• Vaccine-Preventable Diseases and Immunization Program (VPDIP)
• Advisory Committee on Immunization Practices (ACIP)
• CDC Vaccines & Immunizations
• Vaccines for Children Program (VFC)
• Vaccine Information Statements (VISs)
• Vaccine Safety
• Influenza (Flu)
• Seasonal Influenza (Flu) - Information for Health Professionals
• Seasonal Influenza (Flu) Resource Center - Free Communication, Education, and Prevention Materials
• Vaccine Adverse Event Reporting System (VAERS)
• Immunization Action Coalition (IAC)
• American Immunization Registry Association (AIRA)
• American Academy of Pediatrics (AAP)
• American Academy of Family Physicians (AAFP)

TennIIS Help Desk    (800) 342-1813    TennIIS.Help@tn.gov

For general TennIIS assistance, contact the TennIIS Help Desk at (800) 342-1813 Monday through Friday, 7AM to 4:30PM CST or by e-mail at TennIIS.Help@tn.gov. The Help Desk will be closed on all TN State holidays.

For a more detailed VPDIP Directory, please visit the Tennessee Vaccine-Preventable Diseases and Immunization Program (VPDIP) website.

New to Tennessee

If you are new to Tennessee and need your child's vaccination information transferred to an Official Tennessee Immunization Certificate to enroll them in school, childcare, or for another purpose, bring your child's immunization records to your Tennessee healthcare provider or any local Health Department in Tennessee for a validated Official Immunization Certificate.

Tennessee Immunization Record Requests

Are you looking for your immunization record? Individuals who have received vaccinations within the State of Tennessee may have immunization information in TennIIS. Any person may request a copy of his or her TennIIS immunization record from the Vaccine-Preventable Diseases and Immunization Program, their local health department, or a participating healthcare provider. Please visit Tennessee Immunization Record Request for more information.